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©2019 Muslim Students' Association at The Ohio State University.

Apply for a MSA Board Position

Scroll down to learn more, application link is at the end

The MSA is excited to announce that applications for executive board for the 2019-2020 school year have opened! Please read through the following information and board positions/descriptions before applying for the board. Applications are due Sunday, February 10th at 11:59:59pm. We are unable to accept applications after this time.

 

For all applicants:

  • Meetings are normally Mondays from 6-8pm in the Union. All board members are expected to attend all meetings unless extenuating circumstances arise.

  • All board members are expected to spend 3 hours a week outside of board meetings attending the events that the MSA holds, in any combination of attending halaqa/GBM/service/brotherhood/sisterhood events.

  • The average time commitment per week that a board member spends on MSA is 8-10 hours.

  • All candidates are highly encouraged to read through the prescribed reading:  

    Lessons from the Prophet PBUH on leadership:

 

Board Positions + Descriptions:

 

Co-Presidents:

  • The Co-President positions shall be filled by one male and one female.

  • The Co-Presidents shall oversee the performance of all executive board members to ensure that constitutional requirements and duties are fulfilled.  Where and when necessary, the Presidents shall assist MSA-OSU executive board members with fulfilling their respective duties and organizational obligations.

  • The Co-Presidents shall serve as the official spokespersons of the organization in all meetings, interviews, and interactions with other organizations, individuals, and institutions, both within The Ohio State University and externally. In the event that the executive board feels another board member is more suitable for the job, this role may be delegated to said member.

  • The Co-Presidents shall be responsible for maintaining fluid communication and a close working relationship with The Ohio State University Student Clubs & Organizations within the university, and the MSA-OSU Advisor to achieve integration into the institutional framework of the university and perpetually maintain event collaboration between MSA-OSU and other organizations.   

  • The Co-Presidents shall ensure that MSA-OSU maintains communication and cooperation with MSA National.

  • The Co-Presidents shall be responsible for conducting all meetings of the MSA-OSU executive board.

  • The Co-Presidents shall ensure that conflicts, potential or realized, internal or external to the organization, do not jeopardize the existence or functioning of MSA-OSU. The Presidents shall steer MSA-OSU away from potentially harmful actions to the effective conduct of the organization and serving as a source of conflict prevention and resolution, both internally and externally, where and when such actions may be required by the organization.

  • The Co-Presidents shall be responsible for convening and overseeing strategic planning meetings to decide upon and organize the yearly events that MSA-OSU shall strive to effectively execute in the impending academic year.

  • The Co-Presidents shall work with the Finance Chairperson to guarantee sufficient funds are maintained so as to properly fund and facilitate the execution of MSA-OSU’s events.

  • The Co-Presidents shall have the authority to be a co-signer on all checks and financial transactions.

  • During the process of transitioning from the incumbent executive board to the executive board elect, the Presidents shall work with both groups to ensure that a proper understanding of the MSA-OSU constitution is conveyed, that all executive board members have complete and working knowledge of their respective positions, and that there is no gap in working toward general organizational goals and objectives.

  • With a majority vote of the executive board, the Co-Presidents shall determine the proper course of action with regard to issues upon which the constitution of MSA-OSU does not elaborate.

  • The Co-Presidents shall be responsible for preparing a meeting agenda prior to each executive board meeting.

  • The male Co-President has the responsibility of serving as a khatib for Friday prayer in the case of no other khatib being available.

  • Both Co-Presidents shall take on the responsibility of overseeing the committees conducted by executive board members.

Secretary:

  • The Secretary shall take official minutes of all MSA-OSU executive board meetings, ensuring their quality and accuracy, and producing them for executive board review after no more than five days have elapsed since the meeting for which they were taken.

  • The Secretary is responsible for maintaining a log of the shortcomings of the Executive Board, which will be available to the Co-Presidents and Advisor to discuss changes that need to be made in order to avoid said shortcomings.

  • The Secretary shall announce all upcoming meetings at least twenty-four hours prior to their convening.

  • The Secretary shall be the event planner, and be responsible for all room bookings and reservations, completion of necessary forms and paperwork, and maintaining communication with the offices and individuals necessary for achieving this task.

  • The Secretary shall be in correspondence with all speakers after events by sending thank-you cards.

  • The Secretary shall maintain necessary supplies, organization and cleanliness of the MSA-OSU office through delegation to the rest of the Executive Board.

  • The Secretary shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all transactions, reservations, as well as any relevant information.

  • The Secretary shall maintain a file to include any and all documentation of official business, through both electronic and paper methods, conducted by MSA-OSU. This file shall be kept as an archive of MSA-OSU activity and shall include items from all aspects of organizational operations, executive board positions, committees, and all other elements of MSA-OSU.

  • The Secretary is responsible for updating the electronic calendar with all MSA-OSU events.

 

Finance:

  • The Finance Chairperson shall collect and maintain physical and electronic documentation and receipts of incoming and outgoing funds from MSA-OSU accounts, maintain a ledger of transactions, audit and reconcile said ledger in reference to account statements issued by the financial institution with which funds are deposited, and reconcile all reimbursements that occur while conducting MSA-OSU business.

  • The Finance Chairperson is to be a co-signer on all financial transactions alongside the Co-Presidents not limited to checks.

  • The Finance Chairperson shall work to guarantee sufficient funds are maintained so as to properly fund and facilitate the execution of MSA-OSU’s events; strategically planning the funding of events in order to minimize or recover costs so as to maintain MSA-OSU funds.

  • The Finance Chairperson shall be responsible for confirming the appropriation of funds with the executive board before releasing funds.

  • The Finance Chairperson shall work with members of the executive board in order to minimize event expenditures and propose alternative funding, possibilities, or cost cutting strategies.

  • The Finance Chairperson shall maintain a working relationship with sponsors and donors by:

    • Utilizing sponsorships and donations for all MSA-OSU events when possible.

    • Providing sponsors and donors with an invoice stating the exact amount and nature of the sponsorship or donation.

    • Recording and documenting all sponsorships and donations made to MSA-OSU.

    • The Finance Chairperson shall be responsible for collecting all pledged donations raised through fundraising events.

  • The Finance Chairperson shall be responsible for providing the executive board with an account balance update at every MSA-OSU meeting and a detailed account update at the beginning of every month for all MSA-OSU accounts.

  • The Finance Chairperson shall produce a physical and electronic MSA-OSU budget projection before each semester to estimate expenses, a mid-semester analysis to evaluate usage of funds, and an end of the semester comparative analysis of projected versus actual fund utilization.

  • The Finance Chairperson shall work with the Co-Presidents to resolve emergency funding issues if and when they arise and will provide the executive board with a detailed update at the first meeting of the executive board after their resolution.

  • The Finance Chairperson is strongly encouraged to have a committee in order to obtain a broader perspective and more ideas from the general body members in accordance with Article VII Section 4.

  • The Finance Chairperson shall submit a bi-weekly update at executive board meetings, with the discretion of the Co-Presidents, of all transactions, ledgers, as well as any relevant information.


Co-Education:

  • The Education Chairpersons shall design a curriculum requiring the approval of the MSA-OSU executive board, which should reflect an understanding and appreciation that satisfies the needs of the MSA-OSU members. Additionally, the curriculum shall reflect the mission and goals of MSA-OSU, abide by the Adam X clause as defined in Article I Section 2, and shall encompass a broad understanding of the Islamic intellectual tradition.

  • The Education Chairpersons shall be responsible for the planning and implementation of at least four (4) events per month, taking into consideration academic breaks, in the forms of classes, seminars, lectures, halaqat, and social events.

  • The Education Chairpersons shall organize halaqat, which will be offered on a weekly basis to provide an educational outlet to Muslim students.

  • The Education Chairpersons shall collaborate with the Brotherhood and Sisterhood Chairpersons on the educational aspect of MSA-OSU social events.

  • In the instance that the MSA Midwest Conference does not take place at the Ohio State University, the Education Chairpersons shall be the liaison between MSA-OSU and the hosting MSA.

  • The Education Chairpersons shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all plans, activities, as well as any other relevant information.

  • The Education Chairpersons are required to have a committee in order to obtain a broader perspective and more ideas from the general body members.

 

 

Marketing:

  • The Marketing Chairperson shall be responsible for publicizing all MSA-OSU activities and events through the following:

    • Posting event information and updating the MSA-OSU social media platforms, not limited to Facebook, Twitter, Instagram, and Snapchat.

    • Designing and posting flyers around the Ohio State University campus.

    • Coordinating with on-campus and off-campus media outlets with the discretion of the Co-Presidents and/or advisor to ensure news coverage of MSA-OSU events and activities.

    • Informing faculty and staff of MSA-OSU events.

    • Advertising in local masjids through posters, flyers, and masjid newsletter advertisements.

  • The Marketing Chairperson is responsible for maintaining a relationship with the Photography Director, advising them on relevant matters and communicating expectations to them regarding their photography duties in accordance with Article VI.

  • The Marketing Chairperson shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all plans, activities, as well as any other relevant information.

  • The Marketing Chairperson is required to have a committee in order to obtain a broader perspective and more ideas from the general body members.

 

Brotherhood/Sisterhood:

 

  • The Brotherhood and Sisterhood Chairpersons shall divide the elements of planning and implementation of a monthly GBM and weekly social events according that which is deemed most appropriate for an event or activity.

  • The Brotherhood and Sisterhood Chairpersons shall be responsible for facilitating sports activities when there is a demand for them for respective MSA-OSU general body members.

  • The Brotherhood and Sisterhood Chairpersons shall be responsible for organizing the annual fall and spring semester barbeques.

  • The Brotherhood and Sisterhood Chairpersons shall be responsible for organizing the relevant social events that accompany Fast-A-Thon, whether beforehand, afterwards or both.

  • The Brotherhood Chairperson shall be responsible for serving as an alternate Salat al-Jum`ah Khatib, or, if not able to personally serve in such a capacity, maintain the availability of an alternative Khatib at every Salat al-Jum`ah

  • The Brotherhood and Sisterhood Chairpersons shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all plans, activities, as well as any other relevant information.

  • The Brotherhood and Sisterhood Chairpersons are required to have a committee in order to obtain a broader perspective and more ideas from the general body members.

 

Co-Outreach:

 

  • The Outreach Chairpersons shall aid the Brotherhood and Sisterhood Chairpersons in external recruitment through:

    • Utilizing promotional tables in the Ohio Union, and

    • Aiding in the recruitment of new members at Salat al-Jum’ah and all MSA-OSU events.

  • The Outreach Chairpersons shall be responsible for coordinating with other student clubs and organizations to cosponsor and collaborate on events and activities.

  • The Outreach Chairpersons are responsible for hosting one small scale monthly event

    • Suggested events include a coffee table, a presentation to general body members, a workshop, etc.

  • Maintain a working relationship with student organizations that have members that can benefit from the services provided by the MSA-OSU.

    • This can be done by attending other organization’s events or inviting them to MSA-OSU events

  • The Outreach Chairpersons shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all plans, activities, as well as any other relevant information.

  • The Outreach Chairpersons are required to have a committee in order to obtain a broader perspective and more ideas from the general body members.

 

Service:

 

  • The Community Service Chairperson shall be responsible for finding service projects on campus and in the Greater Columbus community; moreover, the Community Service Chairperson will lead at least one service project per month during the course of the semester (Fall and Spring).

  • The Community Service Chairperson shall submit a weekly update at executive board meetings, with the discretion of the Co-Presidents, of all plans, activities, as well as any other relevant information.

  • The Community Service Chairperson is responsible for maintaining a relationship with the Project Downtown Director, advising them on matters relevant to Project Downtown (see Article VI).

    • The Community Service Chairperson is required to attend at least one Project Downtown event per academic month.

  • The Community Service Chairperson is responsible directing their volunteers to weekly local service events  (ex. MY Family Pantry on Saturday morning).

  • The Community Service Chairperson is responsible for exploring the possibility of hosting one large scale service event per year (ex. Feed the Hungry).

  • The Community Service Chairperson is required to have a committee in order to obtain a broader perspective and more ideas from the general body members